Hunnefeier — Booth terms and conditions
Last updated: 2026-05-14
These terms govern the rental of a booth at the Hunnefeier festival organised by Syndicat d'Initiative de Schengen. By submitting a booth application you confirm that you have read and accept them.
1. Application & acceptance
Submitting an application does not guarantee a booth. SI Schengen reviews each application and reserves the right to accept or refuse based on available space, product mix, and previous-year compliance. You receive a written confirmation by email once your application is accepted.
2. Pricing & payment
Booth fees are stated on the application form and confirmed in the invoice. Payment must be received by the deadline indicated on the invoice (typically 72 business hours after acceptance). Booths whose invoices remain unpaid past the deadline may be reassigned without further notice.
3. Cancellation
Cancellations more than 14 days before the festival are refunded at 100%. Cancellations between 14 and 7 days are refunded at 50%. Less than 7 days before the festival, no refund is granted. Cancellations must be sent in writing to contact@si-schengen.lu.
4. Setup, opening hours and tear-down
Setup times, opening hours and tear-down deadlines are communicated by email after acceptance. Booths must be staffed throughout the published opening hours. Early tear-down before the official closing time is not permitted without prior written approval.
5. Insurance & liability
Vendors must hold valid third-party liability insurance covering the festival dates and provide a proof of cover at application time. SI Schengen is not liable for theft, loss or damage to vendor goods or equipment. Each vendor is responsible for the safety of their booth installation.
6. Electricity, water and utilities
Where utilities are requested, vendors must declare power requirements accurately. SI Schengen is not responsible for damage caused by under-declared loads. Vendors must use compliant cables and connectors and follow the on-site electrician's instructions.
7. Food, hygiene & products sold
Food vendors must comply with Luxembourg food-safety regulations and hold all required permits. Allergens must be clearly displayed. Sale of counterfeit goods, weapons, alcohol without licence, or any product violating Luxembourg law is prohibited.
8. Use of personal data
The data you provide is used to process your application, issue invoices, communicate about the event, and meet legal obligations. It is stored securely in Luxembourg/EU and is not shared with third parties for marketing. You may request access, correction or deletion at any time.
9. Images and brand use
SI Schengen may take photographs and video at the festival for communication purposes, which may include your booth in non-prominent context. The SI Schengen name and logo remain the property of SI Schengen.
10. Force majeure
In case of force majeure (weather, public health, public order), SI Schengen may modify, postpone or cancel the festival. In such cases vendors are notified as soon as possible and refunds, if applicable, are agreed individually.
Questions?
For any question about these terms, contact us at contact@si-schengen.lu or via the contact link in the website footer.